Fresno BabyFest Vendor Signup 101

a.k.a: Step-by-Step Instructions

**Returning vendors: Read info below the new vendor info**

 

NEW VENDORS:

STEP 1:  
Please print and THOROUGHLY read through the vendor policies at http://www.fresnobabyfest.com/printpolicies.htm
 (This may be your most important step! Please do not just peruse the policies...The answers to most any question you may ask are in there...and you are agreeing to these policies when you sign up with the Fest, so you need to read and fully understand them.)
Also read the vendor info page for your type of business: For-profit (attending the Fest live), Non-profit, Virtual (attending the Fest virtually/not live), or Food.

 

STEP 2:  
Go to http://fresnobabyfest.com/vendors and click on the link that says "Login/Create Account" (see blue arrow in picture below)

 

STEP 3:
This will bring you to the "Login" page (see below), but since you do not yet have an account, you will need to click on the "Create an account" link (see the blue arrow below):

 


STEP 4:
You will now be looking at the "Create an account" page (see below)...Fill in the fields (For your username, use your business name. Usernames are case and space sensitive, so keep it simple, with all lowercase and no spaces. But if you do use spaces and/or capital letters, just remember to use them again when you log in.) and click on the "Create your account!" button (see blue arrow below) once you have the fields filled out.


PLEASE MAKE SURE YOU KEEP A RECORD OF YOUR USERNAME/PASSWORD AND BOOKMARK THE VENDOR DIRECTORY AT WWW.FRESNOBABYFEST.COM/VENDORS SO THAT YOU CAN FIND IT EASILY NEXT YEAR!!
 This saves me a LOT of time if vendors don't have to email me for their info every year.
But if you do lose this info, you can contact me at vendors(at)fresnobabyfest(dot)com to look it up for you.

 

STEP 5:
Next you'll be looking at the screen pictured below, and as it says, you will need to check your email.
In the email you can either click on the link to activate your account...
OR you can copy/paste the code into the box and click the "Verify account" button on the page below.
Either way will work.

 

STEP 6:
After you verify your account, you will get the "Login" screen pictured below. Enter your new username and password and click the "Login!" button (see blue arrow below).

 

STEP 7:
Once you're logged in, you will be looking at your account control panel (see picture below). Click one of the "Post a listing" links (see blue arrows below--either will work).

 

STEP 8:
The first page of the "Post a listing" section will ask you to choose a level (see below picture). The level you choose will depend on what type of business you are signing up for the Fest.
Click the drop-down menu (see blue arrow below) and choose the appropriate level for your business (options are: For-profit, Non-profit, Virtual, and Food). Notice that as you choose a different level, the info below the drop-down menu changes to the appropriate info for that level. Make sure you read the info for your level.
Then click the "Choose this level" button.

 

 

STEP 9:
Now you will be looking at the full vendor form (see below). Fill in all appropriate fields in the form, making note of the info in white.

 

STEP 10:
Near the bottom of the vendor form, you will notice a section called "Listing options" (yellow arrow below). This is where you can choose extra (paid) options for your online listing. These are all optional.

Options are: Sponsored (in addition to showing in the appropriate category in the vendor directory, your listing will also rotate at the top of the page with other "sponsored" listings), Bold (your listing will be made bold in the directory to make it stand out), Italic (your listing will be made italic in the directory to make it stand out), and Background color (your listing will have a different color background than the other listings, to make it stand out.)

The dollar amount of each feature you choose, should you choose any, (using the drop-down menus by each option) will be added to your booth fee and totaled at the bottom of the page (green arrow below). These are one-time fees.

Next you will click "preview listing" (blue arrow below)...to see how your listing will look to the public.
(I've not included an image to illustrate this...it's pretty straightforward.)

 

STEP 11:
After previewing your listing and editing any changes you would like to make...Please click "Submit listing" to be taken to the payment page:

Here you will click on the button which shows the way you would like to pay (Paypal/online, or Mail/check).
If you choose Paypal, it will take you to Paypal pages that explain how to pay via their system. (You DON'T need a Paypal account to pay via Paypal.)
If you choose "Pay via Mail", it will pop-up a window with a form that you can print which has the info needed to mail payment for your booth fees. If you don't get this form, your pop-up blocker may have disabled it. Contact me at vendors(at)fresnobabyfest(dot)com if this happens.

PLEASE NOTE: Checks need to be made payable to "The Discovery Center."

PHEW, DONE!!!!

From that point, your information will have been submitted properly and I will be contacting you for anything missing, and for your raffle item (which can be dropped off at The Discovery Center or you can email the raffle coordinator, raffle(at)fresnobabyfest(dot)com to arrange a closer drop-off location).

All the rest of the info you will need about the Fest will be emailed to you directly from that point on.

 

RETURNING VENDORS:

 

STEP 1:
First login to your existing account at www.fresnobabyfest.com/vendors by entering the same username/password you used the previous year (make sure to keep a record of this somewhere), and click the "Login!" button (see blue arrow below):

 

STEP 2:
Now you'll be looking at your account control panel (see below). Under "Your current listings", click the "edit" link (see blue arrow below) to edit your business (booth) listing:

 

STEP 3:
Now you will be looking again at the form that you filled out for your booth listing the first time you signed up for the Fest. You can edit any of the info at this time (or any time you like, in this way). I highly recommend reading through this whole form just to make sure all the info is still current.

Now scroll down to the section of this page that says "Category" (see blue arrow below):
(Notice that the previous year's category is highlighted in blue.)

 

STEP 4:
This part is VERY IMPORTANT: HOLD IN YOUR CTRL BUTTON and click on the appropriate category under the current year:

Notice how there are now TWO categories highlighted in blue above?
You should be able to scroll through the category list and see highlighted ALL the years that you've participated in BabyFest.

PLEASE NOTE: If you do not hold in your CTRL button, it will DE-select any of the other, previous year's categories, and instead only the current year will be highlighted. So then your booth listing will not show up in all the years that you've participated in BabyFest, and it will not take you to the payment page to pay for the new year's booth fees.
If you hold the CTRL button in, it will ADD the new year's category to your existing (previous years') categories, and charge you for the new, additional, listing.

We do this because the directory is not just for the current BabyFest, but for a record of the past vendors at past Fests as well. This keeps your business info in the public eye for years to come! The listing NEVER EXPIRES! :)

If you have any problems with this part (some computers, for some reason, don't allow this to work properly)...PLEASE EMAIL ME at vendors(at)fresnobabyfest(dot)com and I can do it manually for you.

 

STEP 5:
After you have updated the category, please click the button on the bottom of the page that says "Update listing" (see blue arrow below:

 

STEP 6:
Now you will be taken to the payment page, click the appropriate button:

Again, clicking on the "Pay via Paypal" button will take you to the Paypal payment page (you DON'T have to have a Paypal account to pay this way), and clicking on the "Pay via Mail" button will bring up a pop-up window with the appropriate info for mailing in your payment.
 PLEASE NOTE: Checks need to be made payable to "The Discovery Center."

At this point, you are done signing up and I will be contacting you because the system lets me know when people edit their listings. :)

 

That's all there is to it! Once you get the hang of it, it's really a pretty easy system...it can be a bit daunting for newcomers to this sort of system, but you'll get the hang of it. :)  Hopefully this tutorial has helped you out.

If you have any problems or questions, you can always email me at vendors(at)fresnobabyfest(dot)com